2019/20 weeks breakdown for UFV meetings and stat holidays

The 2019-2020 Meeting Schedule Weeks Breakdown is located at H:\UFVinfo\Meeting Schedule and Timelines\2019-2020 Meeting Schedule Timelines\2019-2020 Weeks Breakdown for UFV Meetings and Stat Holidays.pdf.

Those employees responsible for booking meeting space for department and committee meetings are asked to contact Room Bookings directly in order to book space. Please submit your 2019-2020 Meeting Schedule requests, between Feb 2019 and June 2019; for the date period of September 2019 to May 2020.

For ease of entry and accuracy, please submit one email per meeting type, including all dates required. If preferred, a portal request can be submitted, if all dates can be encompassed.

Information that Room Bookings will require:

1. Meeting name and acronym, if applicable – please advise of any committee name change.
2. Week number of your meeting: Week 1,2,3,4 (please see the Weeks Breakdown document on the public drive, as noted above).
3. Meeting day (Monday, Tuesday, etc.)
4. Please include all of your dates; if your meeting falls on a statutory holiday and you reschedule it to an alternate date, please also include all that information.
5. Meeting start and end times.
6. Number of attendees expected at your meeting.
7. Contact person’s name and contact information.

Room Bookings will try to provide the room you have had in the past if there are no changes to any of the following: day, time or week.

Please use the following link to make room requests from the room booking portal – https://roombookings.ufv.ca/Portal/

Meeting schedule requests will be processed in July 2019, and confirmation will be sent once completed.

Requests that require a classroom will only be booked up and until the last day of classes of the Fall semester.

Ad-hoc meeting room request for the same date period of September 2019 – August 31, 2020 will not be approved until after the Meeting Schedule is finalized.

For more information, contact Darlene Glum at darlene.glum@ufv.ca

02/11/2019