Getting Started

The following documents combine to create your proposal package. Submit this package to your Department Head/Director and Dean for initial approval. Download and save each file before filling electronically.

Globe The International Experience Proposal and Approval form is the first step in organizing a study tour or international internship. We recommend starting the proposal process two semesters in advance of the start date. The bulk of the work will be front-loaded in the proposal worksheet and the purpose is to obtain a clear vision of the experience from travel logistics to budgeting to course outlines. Your Department Head/Director and Dean will provide proposal approval.
Download the International Experience Proposal and Approval form
Riskassessment Please conduct a thorough risk assessment that is directly related to the country you are visiting and the activities you will engage in. Although accidents and/or natural disasters cannot be entirely avoided, UFV is committed to reducing risk for its employees and students wherever possible. The International SOS website is an excellent resource for country specific information. To obtain UFV’s ISOS membership number please contact
Download Risk Assessment.
Finance Use this budget form to determine all costs associated with the international experience to the students and to UFV. When you have all costs in the spreadsheet, you can manipulate the number of participants to reflect a satisfactory price per student. You will need to keep in mind a minimum/maximum number of students for a successful and manageable tour while paying attention to the cost. Tuition related to the study tour should be separate from the study tour cost.
Download Proposed Budget Form
 Information Your final schedule should include a detailed daily itinerary of activities, local contact information if applicable (name, phone numbers), accommodation, travel company information, information, modes of transportation, etc. Your initial proposed schedule may lack some details but should be complete when obtaining final approval from your Dean.
Download Schedule Template.