Please submit financial claims in a timely manner — key deadlines are approaching

Please submit financial claims in a timely manner

As we move through the 2025/26 fiscal year, Financial Services and Procurement Services requests and appreciates your cooperation in submitting expense claims, invoices, purchasing requisitions, timesheets, and other financial documentation in a timely manner.

Submitting these items promptly throughout the year helps us to:

ensure accurate and timely financial recording

maintain up‑to‑date budget information for departments

avoid unnecessary backlogs and delays

reduce the volume of last-minute submissions at fiscal year end.

When a large number of claims and invoices are submitted all at once, particularly near year end, it creates a concentrated processing period that results in increased workloads, staff overtime, and avoidable stress across the university community. Distributing submissions more evenly throughout the year enables us to support you more effectively and ensures smoother financial operations for the entire university.

We also want to extend our sincere thanks for your continued consideration and restraint in discretionary spending in both base budgets and one-time special purpose accounts during this challenging financial period. Your efforts have made a meaningful difference in helping us manage resources responsibly and maintain financial stability.

We appreciate your attention to this matter and your ongoing partnership in supporting efficient and responsible financial processes.

Below, you will find links to this fiscal year’s timelines, submission requirements, and deadlines. If you have any questions, please feel free to contact Financial Services or Procurement Services.

Financial Services fiscal year-end timelines

Please forward documentation to Financial Services by the deadlines outlined on the Financial Services Year-End Timelines webpage. Please bookmark the page for easy access.