Application steps

Step 1: Choose a destination

Conducting research is essential to find the exchange program that suits you best. Consider location, programs, and language:

  • Which culture and location most attract you?
  • Does the university offer programs or subjects that match your study path or interests?
  • Are you interested in learning  or experiencing another language?

Check out UFV International’s list of Student Exchange Partnerships or use our Study Abroad Wizard to select a destination for your study abroad experience.

Step 2: Meet with the UFV Study Abroad coordinator

UFV International has friendly and resourceful staff to assist you with your study abroad needs. Meet with the coordinator at least eight months before your expected departure.

Email StudyAbroad@ufv.ca to sign up for a Study Abroad information session at UFV International (room B223).

Step 3: Submit a UFV Study Abroad Application Form

Complete and submit a Study Abroad Application Form to UFV International. You will need an unofficial academic record, and a letter of intent (one page, typed). Include your non-refundable application fee of $100 (payable by cash, cheque or debit card).

The letter of intent should outline how the courses taken at your host institution will contribute to the successful completion of your UFV studies and impact your future goals. Clearly state your commitment to contributing to international activities on and off campus before and after your study abroad experience (e.g. joining the International Student Association)

Step 4: Ace the interview

A selection committee at UFV International will interview you.

    Be aware that exchange spaces are limited and will go to the best candidates.

    If you are chosen, UFV will nominate you to your host university and send you a nomination letter. This letter allows you to contact the Study Abroad Coordinator at the host institution to begin the application process, but it does not guarantee acceptance. When you are accepted, the host university will issue an acceptance letter.

    Step 5: Meet with your program advisor

    Talk to your program advisor about course selection at your host institution. He or she can help you select courses that are suitable for transfer. Keep in mind that program advisors can tell you what courses are left in your degree, but they cannot award credit.

    Many UFV faculty have studied or taught abroad, or have international contacts through professional associations. Talk to your professors about your goals. They may be able to give you useful advice.

    Step 6: Request course outlines

    Ask the Study Abroad Coordinator at your host institution how to obtain a detailed course description of the courses you plan to take. Make sure the courses you select are offered during your Study Abroad semester and avoid courses that run for two terms.

    The course outline (in English) should include:

    • Textbook(s) name(s), author(s), edition(s)
    • Topics covered
    • Methods of evaluation, including mid-term and final exams, weekly assignments, papers, etc.
    • Weighting of course requirements in determination of grade (e.g.: 10% mid-term exam; 40% term paper, 50% final exam)
    • Duration of study
    • Pre-requisites (if any) required

    Please refer to the Course Evaluation Transfer Credit Checklist for a more details. Attach this checklist if you must submit a formal request to your host institution to obtain course outlines.

    Attach course outlines to your Request for Letter of Permission Form.

    Step 7: Prepare to get transfer credits

    Submit the course outlines and Request for Letter of Permission (RFLOP) form to UFV International. Your documents will go to UFV’s Office of the Registrar (OReg) and appropriate department heads for transfer credit evaluation and approval. You will receive an overview of approved courses in the mail. Submit a copy of this letter to UFV International before you leave.

    After you have completed your courses abroad, but before you return to Canada, ask your host institution to send an official transcript directly to UFV. Once you return to UFV, you will need to submit a Request for Transfer Credit form that is available through OReg. Please, also provide a copy of the authorized Request for Transfer Credit form to UFV International.

    Step 8: Apply to your host institution

    Request an electronic application package from your Study Abroad Coordinator and submit it to your host institution. Keep in mind that application deadlines and semester start dates vary by institution and country. It is your responsibility to research important dates and deadlines upon nomination.

    You have the option of submitting a hard copy of your application package to UFV International. We mail it via courier to your host institution.

    Step 9: Attend pre-departure meetings

    Once you have been accepted to your host institution, you are expected to attend mandatory pre-departure meetings, which will cover a range of topics and help you identify potential barriers or challenges. These meetings are key to ensure you have the best possible Study Abroad experience.